CAREERS

Careers

Open Temple is currently seeking:

Administrative Guru

Overview: Open Temple has an exciting opportunity for a motivated, thoughtful, organized, and detail-oriented individual to provide general administrative support to the organization as a whole. This part-time position (~25 hours/week) requires someone who is enthusiastic, self-motivated and comfortable working in a fast-paced environment, including occasional nights and weekends. The ideal candidate has good judgement, is strong on follow-through, and has the ability to prioritize and complete multiple tasks with efficiency and excellence.

The Administrative Assistant’s Responsibilities Include:

  • General Administrative Tasks
    Participate in and take notes during Open Temple meetings, follow up on action items
    Be a general liaison for the OT community: be present in the OT House and available for walk-ins and community members
    Answer phone at OT House, check OT voicemail, respond to or forward messages (shared responsibility)
    Address inbound emails and calls
    Respond to emails and calls (i.e. vendors, staffing, community inquiries)
    Forward emails/messages to appropriate staff or responding to emails when appropriate
    Front Facing Communication: field post-event inquiries from attendees and staff
    Maintain the general organization and cleanliness of OT Campus (shared responsibilities)
    Wash dishes and wipe down kitchen daily
    Take out garbage daily
    Make sure the OT house is presentable (put things away, tidy up)
    Manage handyman/plumber when needed
    Facility security — monitor smart locks, change codes as necessary
    Order office and kitchen supplies and utilize organizational processes for maintaining efficient workflow (includes google drive organizational system, archiving event processes, images, etc.)
    Update all public and internal calendars for events and internal meetings
    Schedule meetings as necessary using Doodle and Zoom
    Sort, scan, and file documents and the mail.
    Scan and file all documents including checks, bills, LOAs, W-9s, check-in papers, attendance sheets, etc. (shared responsibility)
    Keep track of checks and scan and upload to drive
    Organize OT photos
  • Programming Tasks
    Provide administrative and logistical support for Open Temple staff and programs
    Event support at all Third Friday Shabbatot (including Shabbat After Dark), HHDs, Purim, Passover, Sukkot, Abbot Kinney Festival, occasional Hebrew School classes, etc.
    Shopping/errands for items for events
    Sending post-event email to attendees via info account
    Managing Eventbrite for events
    Canva — creating images using Open Temple style sheet
    Website — updating
    SlingStudio
    Ensure equipment is charged and create YouTube link via SlingStudio app
    Setup and strike camera and SlingStudio equipment
    Stream Shabbat and High Holiday services using SlingStudio
    Act as liaison to late attendees to services and those with special needs to ensure they have a place to sit during services
    Create “graffiti wall” for Third Friday Shabbat services
  • Marketing Tasks
    Assist marketing director with social media and Mailchimp
    Send weekly greens email to OT Co-Creators
    Schedule social media posts through Facebook and Later
    Create Facebook events
    Submit High Holiday events to public platforms
    Update website with content: (shared responsibility)
    Ensure updates are in line with OT Style Guide
    Ensure accuracy on website
    Link articles to website when published by other media
    Create pages as needed
    Create labeled happenings images in Canva
    Send mail merges to community members
  • Database Tasks (Salesforce)
    Maintain community database in Salesforce and generate reports
    Maintain organized financial records including donations and documentation of revenue (donations, payment for programs, giving campaigns, etc.)
    Email bookkeeper to inform her of all incoming checks / cash payments that are at the house
    Other duties as assigned
  • Qualifications:
    Commitment to Open Temple’s mission and core values including Truth (emet), Love (ahavah), and Creativity (Yetzirah); curiosity about community and spirituality
    Ability to set priorities and handle multiple projects; strong organizational skills
    Ability to organize and synthesize meeting notes to determine and prioritize action steps
    Strong interpersonal and communication skills to work effectively with staff, volunteers, and community members
    Flexible and embraces that no day is the same
    Enjoys a creative environment and an active, shared workspace
    Experience using Salesforce, WordPress, and Canva preferred
    Experience with social media preferred
    Experience with SlingStudio a plus

To Apply:
Email: info@opentemple.org. Write “Administrative Assistant” in the subject line of your email. Include your resume and a short letter of introduction that shares why you are a good fit for the Administrative Assistant position at Open Temple.

 

Soul Journey Fellow

Open Temple is where Judaism and Hipster Life meet, creating an open door for everyone to begin their Jewish Soul Journey. Designed as an immersive experience, the Soul Journey Fellowship is an opportunity to live, work and breathe contemporary Jewish life in Venice, California on the Westside of Los Angeles.  The Soul Journey Fellow ignites and accelerates their spiritual and social growth through the catalyst of living on-site at Open Temple House and assisting with services and happenings

What does being a Soul Journey Fellow (SJF) mean?  The SJF will play an important role in hosting happenings, preparing and organizing before and after all services and events. The SJF  will become an active member of our community and a thoughtful custodian of our communal space.  The SJF ensures that the environment is always clean, tidy, and welcoming to all.

The SJF is a people person who thrives in a bustling communal environment. They are comfortable meeting and greeting community members with a smile, creating conversation and connections, and they love to make people feel welcome and appreciated. The ideal applicant is highly flexible, willing to go with the flow and adjust gracefully to shifting needs. The SJF can also choose a personal contribution depending on their unique skills and interests: This may be a creative, technical, or social project relating to and enhancing Open Temple. The applicant must eat a vegetarian or kosher-pescetarian diet in the house as we keep a kosher dairy kitchen.

The Soul Journey fellowship begins August 1, 2019 and runs through May 30, 2020 and is open to souls under 30 years of age.  The fellowship provides a stipend of $500/month, lodging for 10 months at Open Temple House, 10 spiritual direction sessions and entrance to all classes and happenings at Open Temple. If you are under 30 and interested in applying please send a letter of intent and resume as one PDF document to: info@opentemple.org with the subject heading: Soul Journey Fellow.  No phone calls or drop-ins please.

If you are interested in volunteering with Open Temple please email info@opentemple.org.