Careers

Administrative Coordinator and Program Assistant

Open Temple Mission

Open Temple is creating a world in which everyone has an open door into their Jewish Soul Journey. Through Jewish ritual moments blending ritual space with performance art, we engage “co-creators” in experimental and impactful Happenings that make Judaism come to life with a 21st Century vibe, as we inspire Jewish curiosity, creativity and critical thought with the objective to reinvigorate our human potential towards more meaningful, connected and purposeful lives that transform ourselves and the world around us. 

Position Summary

Open Temple has an exciting opportunity for a motivated, thoughtful, organized, and detail-oriented individual to provide general administrative support to the organization, and to support programming throughout the year, from High Holidays in the fall through camp in the summer. This position requires someone who is enthusiastic, self-motivated and comfortable working in a fast-paced environment, including occasional nights and weekends. The ideal candidate has good judgment, is strong on follow-through, and has the ability to prioritize and complete tasks with efficiency and excellence. 

Responsibilities Include:

General Administrative Tasks

• Participate in and take notes during meetings, follow up on action items
• Be a general liaison for the community: be present in the Open Temple House and available for walk-ins and community members 
• Maintain the general organization and cleanliness of campus 
• Utilize organizational processes for maintaining efficient workflow (includes Monday.com to track tasks and using Google drive to archive event processes, images, etc.)
• Update all public and internal calendars for events and internal meetings
• Schedule meetings as necessary using Doodle and Zoom
• Sort, scan, and file documents and the mail
• Ensure all attendee and congregant data is clean and complete, deliver Salesforce reports as needed
• Other administrative support as needed

Programming Support

• Manage inventory of materials for Happenings (events)
• Manage communications with event attendees
• Solo event support for smaller happenings and Creative Torah Academy
• Manage all aspects of event production (staffing, supplies, set-up, etc.)
• Schedule staff and volunteers for all events
• Oversee and participate in set-up and clean-up 
• Administer Eventbrite ticketing for events
• Ensure contact information is collected at events
• Other event support as needed

Communications

• Answer phone, check voicemail, address inbound emails and calls–close the loop on all outreach
• Create and send out mailmerges based on Salesforce reports
• Ensure programming is accurately represented across all channels
• List events with relevant organizations (i.e. family programs with JKids)
• Other communications support as needed

Qualities:

• Efficient
• Curious
• Organized
• Self-Motivated
• Able to juggle multiple priorities
• High degree of comfort with new and varied administrative tools and tasks

Hours: Part Time/Full time

Salary: Commensurate with Experience

Serious inquiries only. Please send cover letter and resume, in PDF format, to Rachel Stacy at openhamsa@opentemple.org.