Careers

Open Temple is currently seeking: a Director of Operations and Impact AND a Community Heart Connector AND an Administrative Coordinator

Director of Operations and Impact: 

A full-time opportunity to manage a theater/rental space (Electric Lodge) and spiritual start-up (Open Temple) which are located on the same campus and which share a collaborative vision for the future of Venice, CA. The successful candidate is an operations whisperer, management guru, and systems thinker motivated to assume a key leadership role in advancing these two nonprofit institutions. The DOI oversees and is ultimately responsible for all day-to-day operations as described below. Reporting to the Founding Rabbi and Artistic Director, the DOI provides professional support to the Rabbi, lay leadership and co-creators (members) with a 21st Century vision of spiritual community formation.

Responsibilities:

Leadership

• Hire, train, manage & motivate staff and independent contractors
• Undertake outreach efforts to build and expand partnerships with organizations & individuals
• Create and maintain all operations systems including HR (i.e. employee files, ensuring personnel reviews are conducted, coordinate annual updating of the Employee Handbook and relevant financial and HR policies and ensure that job descriptions are current)

Event Point Person

• Oversee major events including High Holy Days: Responsible for all logistics and administrative tasks, including coordination of external vendors, staff assignments and lay leadership involvement
• Manage Open Temple and Electric Lodge calendar, use of the facility and logistical support for both organizations
• Significant and consistent presence at Open Temple Happenings

Strategy & Membership

• Collaborate on Strategic Planning, responsible for the execution of the strategic plan
• Own the development and execution of Open Temple’s membership strategy to convert participants into Co-Creators/Members
• Meet annual goals for Co-Creatorship renewal and conversion
• Responsible for volunteer strategy and the recruitment and management of volunteers
• Responsible for leading development efforts 
• Provide administrative support to the Rabbi concerning co-creators
• Identify and activate future lay leadership
• Oversee, manage and assess data in Salesforce in order to integrate and optimize 
• The DOI should have “yenta-level knowledge” of congregants and activate co-creators towards engagement and community building

Marketing & Communications

• Oversight of team to ensure marketing objectives are being met and all communication channels remain on brand
• Collaborate with Founding Rabbi to develop annual marketing plan
• Ensure websites are updated

Finance

• Oversee day-to-day financial operations, managing the finances within the approved budgets
• Prepare annual budgets in consultation with the Board, Rabbi, and staff
• Manage financial records in Quickbooks with support from bookkeeper
• Review monthly financial reports and provide analysis for the Board and Founding Rabbi  
• Oversee payments to vendors and payroll 
• Financial, enrollment and general correspondence with Creative Torah Academy and B. Mitzvah families, as well as those enrolled in other classes/workshops

Development

• Work closely with the Board and Rabbi to create appropriate fundraising strategies and goals, execute the associated activities;
• Play a visible and active role in fundraising efforts;
• Develop and cultivate relationships with foundation officers;
• Oversee grant reports and proposals;
• Develop a system for tracking donor behavior (engagement, giving, etc.) to support cultivating donors over time
• Cultivate relationships with community members and potential donors
• Participate in solicitations of donors

Operations

• Oversee facilities operations and administration 
• Troubleshoot and streamline office systems
• Obtain vendor contracts, proposals, and quotes as requested and manage vendor projects

Qualifications:

Required:

• 10+ years working in a non-profit environment
• Deep financial acumen: Understands financial management and accounting principles and ensures that fiscal controls and procedures are adhered to
• Project management skills: Ability to prioritize, make decisions quickly and exercise initiative and sound judgment
• Proficiency with Google Office, WordPress, Salesforce, Eventbrite, and Mailchimp
• Social Media Literate
• Positive attitude, approachable, functions with clarity, transparency and integrity
• Able to build and sustain relationships with diverse constituencies
• Able to foster collaboration, build consensus and create win-win interactions
• Strong written and oral communications skills
• Organized and able to put clear and efficient processes in place
• Ability to see the big picture and think strategically about topics of importance to Open Temple and Electric Lodge now and in the future
• Ability to work evening and weekend hours as needed to attend events and meetings
• Familiarity with Jewish ritual, holiday and life-cycle traditions

Desirable:

• Experience working with synagogues or other Jewish service organizations
• Experience working with theaters
• Experience with rental spaces
• Relevant Master’s degree or certificate in non-profit management

Cultural Fit:

• Personally invested in the overlapping missions of Open Temple and Electric Lodge
• Entrepreneurial zeal: Goes the extra mile for excellence
• Curious, a desire to continually learn and grow
• Generative, positive, takes ownership
• Confident and professional
• Strong work ethic, sets goals, gets things done
• Team player: Happy to help with areas outside job description, does whatever needs to be done
• Genuinely cares about our people and treats them with warmth and love
• Able to solve problems independently and efficiently
• Willing to put the work of the team above personal agenda

Salary $110,000+ package with benefits and commensurate with experience.

Send a short letter of introduction that shares why you are a good fit for this position and your resume in PDF format to hello@opentemple.org.

Community Heart Connector

Open Temple’s Community Heart Connector is responsible for the ecosystem of community engagement through public happenings, online engagement and personal connections. S/he optimizes programming, social media, pr, marketing and direct engagement to ensure that our core values of Creativity, Love and Truth are reinforced through our brand and outreach. Our Heart Officer works closely with our Rabbis, Managing Director and other staff to amplify our voice and deepen engagement with the Jew-ishly curious and those who love us in Venice, Los Angeles and Beyond. The position requires a high level of creativity, human relations, independence, intuition and curiosity, good judgment, attention to detail and project management skills. Enthusiasm, a positive attitude, efficiency, and a sense of humor are essential. This position includes the possibility of housing in Venice.

As this job is to develop and maintain the ecosystem of engagement including programming, marketing and individual connection, responsibilities include, but are not limited to, areas such as:

Recruit and engage community members in Open Temple dialogue, Happenings (events), and life-cycle events

• Use data around interests and attendance history to steward individuals in our community to relevant Happenings and personal connection
• Build relationships with co-creators and potential co-creators, including potential Creative Torah Academy (CTA) parents
• Support Preparation and Implementation of annual Design Slam
• Co-design and implement an outreach plan to launch new programs (i.e. summer camp)
• Host or co-host Live Stream Happenings
• Support and empower our Community Care Committee with opportunities to engage, connect and support those in need
• Implement strategies to acknowledge life-cycle occasions
• Conceptualize and implement other ways to engage and deepen the engagement of co-creators
• Conceptualize and implement ways to convert participation into co-creatorship

Create, implement, and manage a weekly outreach plan that is on brand

• Create and send regular communications to those participating in Open Temple, including Creative Torah Academy parents, members of our circles (women, men, etc.), as well as the broader community.
• Create and implement a social media strategy using platforms like Facebook and Instagram (manage posts, use hashtags to optimize visibility, etc.). Curate videos on Youtube and advise on additional social media. 
• Create and sustain strategic partnerships that share Open Temple’s programming with relevant channels (i.e. JKidsLA, PJ Library, Jewish Federation, NuRoots, Moishe House, etc.)
• Optimize traffic and user experience through regular updates to our website (supported by our administrative staff)
• Maintain our external calendar
• Set up coffee dates and strategic invitations to OT Happenings
• Respond to likes, comments, etc. on social media, and endeavor to turn those touchpoints into in-person attendance

Translate the vision of our Rabbi/Artistic Director into visually engaging tools

• Create deliverables that attract new faces to Open Temple and deepen engagement among familiar faces
• Source and create imagery for e-newsletters, website, social media posts, etc.

Collaborate on the development, planning and implementation of Happenings (events)

• Coordinate planning meetings, and ensure the vision of the rabbi(s) is met
• Identify needs for additional programming and brainstorm ways to deliver
• Develop and maintain budgets
• Participate in set-up, breakdown and general running of events
• Schmooze: get to know the OT community

Serve as a supportive member of our team

• Plan and implement staff enrichment days under guidance of rabbis
• Pitch in when others need support
• Care for facilities and organization of supplies from Happenings

Desired Skills/Experience

• 3-5 years experience in outreach, marketing, and/or engagement
• Experience with event planning
• Understanding of marketing, communications, and branding
• Social Media Savvy – analytic skills to measure and advise on social media engagement, demonstrated experience building audiences
• Proficiency with Canva, WordPress, MailChimp, Later, Google Suite, YouTube, Vimeo and more
• Familiarity with the Jewish, non-profit sector + ritual, holiday and life-cycle traditions

Qualifications

• Love and respect for people 
• Interest in bringing meaning to the world
• Curious, a desire to continually learn and grow
• Strong team player, happy to help with areas outside job description, does whatever needs to be done
• Dependable, responsible, self-motivated, creative and solution oriented
• Ability to work well in high pressure situations and on deadlines
• Sense of humor, resilience & flexibility
• Generative, positive, takes ownership
• Confident and professional

To Apply:

Salary commensurate with experience.  Send a short letter of introduction that shares why you are a good fit for this position and your resume to hello@opentemple.org

Administrative Coordinator Position Summary

Open Temple has an exciting opportunity for a motivated, thoughtful, organized, and detail-oriented individual to provide general administrative support to the organization. This position requires someone who is enthusiastic, self-motivated and comfortable working in a fast-paced environment, including occasional nights and weekends. The ideal candidate has good judgment, is strong on follow-through, and has the ability to prioritize and complete tasks with efficiency and excellence. 

The Administrative Coordinator’s Responsibilities Include:

General Administrative Tasks

• Participate in and take notes during meetings, follow up on action items
• Be a general liaison for the community: be present in the Open Temple House and available for walk-ins and community members 
• Maintain the general organization and cleanliness of campus 
• Order office and kitchen supplies
• Utilize organizational processes for maintaining efficient workflow (includes Monday.com to track tasks and using Google drive to archive event processes, images, etc.)
• Update all public and internal calendars for events and internal meetings
• Schedule meetings as necessary using Doodle and Zoom
• Process incoming invoices
• Deposit incoming checks and ensure thank you notes are sent
• Track expenses, liaise with Managing Director and bookkeeper as needed
• Sort, scan, and file documents and the mail
• Ensure all attendee and congregant data is clean and complete, deliver Salesforce reports as needed
• Send out and ensure that paperwork for Creative Torah Academy and co-creatorship is complete
• Other administrative support as needed

Communications

• Maintain website (WordPress) 
• Answer phone, check voicemail, address inbound emails and calls–close the loop on all outreach
• Create and send out mailmerges based on Salesforce reports
• Send out regular Mailchimps
• Lightweight social–create posts based on templates and schedule using Later app
• Ensure programming is accurately represented across all channels
• List events with relevant organizations (i.e. family programs with JKids)
• Other communications support as needed

Event Support

• Manage inventory of materials for Happenings (events)
• Manage communications with event attendees
• Solo event support for smaller happenings and Creative Torah Academy
• Create contracts for all new staff and vendors, ensure paperwork is signed and filed
• Manage all aspects of event production (staffing, supplies, set-up, etc.)
• Secure staff and volunteers for all events
• Oversee and participate in set-up and clean-up 
• Administer Eventbrite ticketing for events
• Ensure contact information is collected at events
• Other event support as needed

Qualities:

• Efficient
• Curious
• Organized
• Self-Motivated
• Able to juggle multiple priorities
• High degree of comfort with new and varied administrative tools and tasks

Hours: Full time

Salary: Commensurate with Experience

Serious inquiries only. Please send cover letter and resume, in PDF format, to superpower@opentemple.org.