Open Temple is currently seeking:
Overview: A full-time opportunity to re-imagine spiritual start-ups, the successful candidate is an operations whisperer, management guru, and systems thinker motivated to assume a key leadership role in supporting Open Temple. The Executive Director oversees and is ultimately responsible for all day-to-day operations of the Synagogue as described below. Reporting to the Board of Directors, the ED provides professional support to the Rabbi, lay leadership and co-creators (our word for members) with a 21st Century vision of spiritual community formation.
- Major areas of responsibility are:
Strategic Planning and Vision Fulfillment
Finance: Responsible for day-to-day financial operations, managing the finances within the approved budget and supporting the Finance Committee.
Managing members in Salesforce and financial records in Quickbooks.
Administration, Operations and Facilities Manager
Manage Synagogue calendar, use of the facility and logistical support for programs
Provide administrative support to the Rabbi concerning co-creators and organizational updates.
Organizes volunteers for events and recruits co-creators as new volunteers.
Obtain vendor contracts, proposals, and quotes as requested and manage vendor projects in conjunction with Board leadership.
Hire, train and manage office and maintenance staff and independent contractors with support and direction from the Board.
Have proficiency with Google Office, Gmail, Sheets and Docs, and Drive, Word Press, Salesforce, Eventbrite, Mailchimp and Social Media Literate.
Finances and Human Resources: Implement the Board’s policies for allocation and distribution of funds. Supervise and evaluate administrative staff. Prepare annual budget in consultation with the Treasurer, Rabbi, and staff. Review monthly financial reports and provide analysis for the Board and appropriate committees. Oversee payments to vendors and review payroll. Maintain employee files, ensure annual personnel reviews are conducted, coordinate annual updating of the Employee Handbook and relevant financial and HR policies and ensure that administrative job descriptions are current.
Financial, enrollment and general correspondence with Creative Torah Academy and B. Mitzvah families.
Major Events and High Holy Days: Responsible for all logistics and administrative tasks for High Holy Days, includes coordination of external vendors, staff assignments and lay leadership involvement.
Oversee all events scheduled on campus throughout the year.
- Required Capabilities:
Understands financial management and accounting principles and ensures that fiscal controls and procedures are adhered to.
Ability to prioritize, make decisions quickly and exercise initiative and sound judgment
Positive attitude, approachable, functions with clarity, transparency, and integrity
Able to build and sustain relationships with diverse constituencies
Able to foster collaboration, build consensus and create win-win interactions
Strong written and oral communications skills
Ability to think strategically about topics of importance to Open Temple now and in the future
Ability to work evening and weekend hours as needed to attend Synagogue events and meetings
Enjoy working with people and can establish and maintain effective working relationships
Familiar with Jewish ritual, holiday and life-cycle traditions
Experience working in a non-profit environment
Experience/exposure working for or volunteering with a Synagogue or other Jewish service organization
Involvement in fundraising campaigns
Relevant Master’s degree or certificate in non-profit management
Salary commensurate with experience.
Interested Candidates should email: firstname.lastname@example.org
Overview: Open Temple has an exciting opportunity for a motivated, thoughtful, organized, and detail-oriented individual to provide general administrative support to the organization as a whole. This part-time position (~25 hours/week) requires someone who is enthusiastic, self-motivated and comfortable working in a fast-paced environment, including occasional nights and weekends. The ideal candidate has good judgement, is strong on follow-through, and has the ability to prioritize and complete multiple tasks with efficiency and excellence.
The Administrative Assistant’s Responsibilities Include:
- General Administrative Tasks
Participate in and take notes during Open Temple meetings, follow up on action items
Be a general liaison for the OT community: be present in the OT House and available for walk-ins and community members
Answer phone at OT House, check OT voicemail, respond to or forward messages (shared responsibility)
Address inbound emails and calls
Respond to emails and calls (i.e. vendors, staffing, community inquiries)
Forward emails/messages to appropriate staff or responding to emails when appropriate
Front Facing Communication: field post-event inquiries from attendees and staff
Maintain the general organization and cleanliness of OT Campus (shared responsibilities)
Wash dishes and wipe down kitchen daily
Take out garbage daily
Make sure the OT house is presentable (put things away, tidy up)
Manage handyman/plumber when needed
Facility security — monitor smart locks, change codes as necessary
Order office and kitchen supplies and utilize organizational processes for maintaining efficient workflow (includes google drive organizational system, archiving event processes, images, etc.)
Update all public and internal calendars for events and internal meetings
Schedule meetings as necessary using Doodle and Zoom
Sort, scan, and file documents and the mail.
Scan and file all documents including checks, bills, LOAs, W-9s, check-in papers, attendance sheets, etc. (shared responsibility)
Keep track of checks and scan and upload to drive
Organize OT photos
- Programming Tasks
Provide administrative and logistical support for Open Temple staff and programs
Event support at all Third Friday Shabbatot (including Shabbat After Dark), HHDs, Purim, Passover, Sukkot, Abbot Kinney Festival, occasional Hebrew School classes, etc.
Shopping/errands for items for events
Sending post-event email to attendees via info account
Managing Eventbrite for events
Canva — creating images using Open Temple style sheet
Website — updating
Ensure equipment is charged and create YouTube link via SlingStudio app
Setup and strike camera and SlingStudio equipment
Stream Shabbat and High Holiday services using SlingStudio
Act as liaison to late attendees to services and those with special needs to ensure they have a place to sit during services
Create “graffiti wall” for Third Friday Shabbat services
- Marketing Tasks
Assist marketing director with social media and Mailchimp
Send weekly greens email to OT Co-Creators
Schedule social media posts through Facebook and Later
Create Facebook events
Submit High Holiday events to public platforms
Update website with content: (shared responsibility)
Ensure updates are in line with OT Style Guide
Ensure accuracy on website
Link articles to website when published by other media
Create pages as needed
Create labeled happenings images in Canva
Send mail merges to community members
- Database Tasks (Salesforce)
Maintain community database in Salesforce and generate reports
Maintain organized financial records including donations and documentation of revenue (donations, payment for programs, giving campaigns, etc.)
Email bookkeeper to inform her of all incoming checks / cash payments that are at the house
Other duties as assigned
Commitment to Open Temple’s mission and core values including Truth (emet), Love (ahavah), and Creativity (Yetzirah); curiosity about community and spirituality
Ability to set priorities and handle multiple projects; strong organizational skills
Ability to organize and synthesize meeting notes to determine and prioritize action steps
Strong interpersonal and communication skills to work effectively with staff, volunteers, and community members
Flexible and embraces that no day is the same
Enjoys a creative environment and an active, shared workspace
Experience using Salesforce, WordPress, and Canva preferred
Experience with social media preferred
Experience with SlingStudio a plus
Email: email@example.com. Write “Administrative Assistant” in the subject line of your email. Include your resume and a short letter of introduction that shares why you are a good fit for the Administrative Assistant position at Open Temple.
Soul Journey Fellow
Open Temple is where Judaism and Hipster Life meet, creating an open door for everyone to begin their Jewish Soul Journey. Designed as an immersive experience, the Soul Journey Fellowship is an opportunity to live, work and breathe contemporary Jewish life in Venice, California on the Westside of Los Angeles. The Soul Journey Fellow ignites and accelerates their spiritual and social growth through the catalyst of living on-site at Open Temple House and assisting with services and happenings
What does being a Soul Journey Fellow (SJF) mean? The SJF will play an important role in hosting happenings, preparing and organizing before and after all services and events. The SJF will become an active member of our community and a thoughtful custodian of our communal space. The SJF ensures that the environment is always clean, tidy, and welcoming to all.
The SJF is a people person who thrives in a bustling communal environment. They are comfortable meeting and greeting community members with a smile, creating conversation and connections, and they love to make people feel welcome and appreciated. The ideal applicant is highly flexible, willing to go with the flow and adjust gracefully to shifting needs. The SJF can also choose a personal contribution depending on their unique skills and interests: This may be a creative, technical, or social project relating to and enhancing Open Temple. The applicant must eat a vegetarian or kosher-pescetarian diet in the house as we keep a kosher dairy kitchen.
The Soul Journey fellowship begins August 1, 2019 and runs through May 30, 2020 and is open to souls under 30 years of age. The fellowship provides a stipend of $500/month, lodging for 10 months at Open Temple House, 10 spiritual direction sessions and entrance to all classes and happenings at Open Temple. If you are under 30 and interested in applying please send a letter of intent and resume as one PDF document to: firstname.lastname@example.org with the subject heading: Soul Journey Fellow. No phone calls or drop-ins please.
If you are interested in volunteering with Open Temple please email email@example.com.